IAN BLACKFORD:MP for Ross, Skye & Lochaber

Privacy Notice

1. Scope

All data subjects whose personal data is collected, in line with the requirements of the GDPR.

2. Responsibilities

  • Ian Blackford MP’s Data Protection Officer is responsible for ensuring that this notice is made available to data subjects prior to Ian Blackford constituency office collecting/processing their personal data.
  • All Employees/Staff/Volunteers of Ian Blackford MP who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.

3. Privacy notice

Who are we?

This is the constituency office for Ross, Skye & Lochaber. The current Member for Ross, Skye & Lochaber is Ian Blackford MP. The office discharges the duties and functions of an elected Member of the UK Parliament. The office provides advocacy, support, political opinion and advice for residents of Ross, Skye & Lochaber.

Our Data Protection Officer and data protection representatives can be contacted directly here:

Ian Blackford MP

  • ian.blackford.mp@parliament.uk
  • 01349 866397

Steven Brown

  • steven.brown@parliament.uk
  • 01349 866397

The personal data we would like to collect/process on you is

Personal data type:

Source (where Ian Blackford MP office obtained the personal data from if it has not been collected directly from you, the data subject. Note if the personal data has been accessed from publicly accessible sources):

 

Name, address, email address, phone numbers, and relevant information to help us undertake your case. (eg NI number, UKVI

 

Directly from you.

Name, address, email address, phone numbers, and relevant information to help us undertake your case. (eg NI number, UKVI

 

From a third party ( a referral from another organisation, or an update from a Government department

Name and Address

 

Electoral Register

3.2  The personal data we collect will be used for the following purposes:

  • To carry out casework on behalf of constituents of Ross, Skye & Lochaber constituency.
  • To inform constituent of development in campaigns that are ongoing in Ross, Skye & Lochaber.
  • To manage staff and volunteers in my office.
  • To process expenses and accounts for parliamentary duties
  • To promote the democratic process

Our legal basis for processing for the personal data:

  • Consent of the data subject.
  • If the processing is necessary to fulfil a contract with the data subject
  • If you have a legal obligation to process the data.
  • In order to protect someone’s vital interests – i.e. to protect their life.
  • To complete a task in the public interest or in the exercise of official authority.
  • To pursue the legitimate interests of the data controller or a third party, except where these interests are overridden by the data subject’s rights and freedoms.

Any legitimate interests pursued by us, or by third parties we use, are as follows:

As your Member of Parliament, Ian Blackford MP is your elected representative at Westminster

As your Member of Parliament it’s reasonable to expect Ian Blackford will process data in order to carry out his function as your local MP

4. Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Consent is required for Ian Blackford MP to process both types of personal data, but it must be explicitly given. Where we are asking you for special categories of personal data we will always tell you why and how the information will be used.

The special categories of personal data concerned are:

  • Ethnic origin
  • Political opinions
  • Religious beliefs
  • Philosophical beliefs
  • Trade union membership
  • Genetic data
  • Biometric data
  • Health data
  • Data concerning a natural person’s sex life
  • Sexual orientation
  • Other

You may withdraw consent at any time by contacting the constituency office of Ian Blackford MP

5. Retention period

Ian Blackford MP’s office will process personal data:

5.0.1      For as long as required to help constituents.

5.0.2      For a long as explicit consent is given to receive newsletters and ongoing mailings.

Personal data will be stored for 5 years or for as long as Ian Blackford MP is in elected office. When Ian Blackford is no longer an elected Member of Westminster Parliament all personal data will be deleted.

5.1 Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Ian Blackford MP office refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.5 below.

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data. To access a Subject Access Request policy and form you can contact Ian Blackford MP office or use contact us form at www.ianblackford.scot/contact/

5.2   Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Ian Blackford MP, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Ian Blackford MP’s data protection representatives Data Protection Officer.

The details for each of these contacts are:

 

Supervisory authority contact details

 GDPR Owner

Contact Name:

Information Commissioner’s Office

Ian Blackford

Address line 1:

Wycliffe House

29 High Street

Address line 2:

Water Lane

Dingwall

Address line 3:

Wilmslow

 

Address line 4:

SK9 5AF

IV15 9RU

 

Website:

https://ico.org.uk/

www.ianblackford.scot

Email:

https://ico.org.uk/global/contact-us/email/

ian.blackford.mp@parliament.uk

 

Telephone:

01625 545 745

01349 866397

5.3  Privacy statement

Online privacy statement

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information

This privacy notice tells you how we, Ian Blackford MP’s Office, will collect and use your personal data for undertaking the legitimate work of a Member of Parliament.

Why does Ian Blackford MP’s office need to collect and store personal data?

In order for us to provide you with support and advice we need to collect personal data correspond with you and  provide a detailed service In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted with updates on the general work of your MP Ian Blackford MP’s Office would contact you for additional consent.

Will Ian Blackford MP’s office share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Ian Blackford MP’s office in the course of dealing with you, such as providers of casework software email facilities and online data storage. We may also pass on information to local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with their procedures.

How will Ian Blackford MP’s office use the personal data it collects about me?

Ian Blackford MP’s office will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.

Under what circumstances will Ian Blackford MP’s office contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the Ian Blackford MP’s office holds about me?

At your request, Ian Blackford MP’s office can confirm what information we hold about you and how it is processed. If Ian Blackford MP’s office does hold personal data about you, you can request the following information:

  • Our identity and the contact details.
  • Contact details of the data protection officer.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of Ian Blackford MP’s office or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Ian Blackford MP’s office will accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate, utility bill (from last 3 months), etc.

Contact details of the Data Protection Officer:

Contact Name:

Steven Brown

Address line 1:

Ian Blackford MP Constituency Office

Address line 2:

29 High Street

Address line 3:

Dingwall

Address line 4:

IV15 9R

Email:

steven.brown@parliament.uk

Telephone:

01349 866397